What Are the Main Shipping Documents

With Easyship, you don't have to worry about preparing shipping documents or filling them in. The system automatically generates all the documents you need. All you have to do is print them out and attach them to your packages.

Required Shipping Documents

Some documents are required for shipping; we will list them below. 

  • Shipping Label

    Shipping labels are required for all shipments. The shipping label will include the destination address, return address, shipment tracking number, and a barcode that will be scanned to update the tracking information on the courier's website.

DHL Shipping Label Example

  • Commercial Invoice

    A commercial invoice is required for all your international shipments. It is the primary document used for importation control, valuation, and duty determination and identifies all imported goods.

International Commercial Invoice Example

Optional Shipping Documents

These shipping documents aren't required but are nice to have when shipping relatively large volumes. We will reference them below. 

  • Packing Slip: The packing slip is an optional document, but it is a valuable reference for your customer to ensure that the shipment includes everything they ordered. The packing slip will include a list of all the items in the shipment, and you can choose to customize it with your branding and other additional details. Refer to this guide for instructions on how to customize your packing slips: Packing Slip Settings

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  • Pick List: The Pick List displays the item info (SKUs, quantities, locations, etc) to show what you need to take from your inventory storage in order to fulfill your shipments. It is also possible to use a new format to group by Pick location and rearrange the SKU details to display quantity ascending to descending. For an in-depth guide refer to the following article: Pick List

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  • Manifest: A manifest or scan form is a document generated by couriers containing shipment information. Manifest documents are commonly used when generating multiple shipments at once and enable a seamless handover process between the shipper and courier.

    An example of this is a USPS Manifest / Scan form

    For example, 20 USPS shipments are created on Easyship; generating a manifest creates a single document with information on all 20 shipments. A single manifest is scanned upon handover to USPS, enabling every shipment to process at once. Without such a manifest, couriers are required to scan each shipment individually. 

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More information on manifests can be found here: What Is a Manifest in Shipping.

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