A shipping label, packing slip, and commercial invoice will be generated for your parcel shortly after the shipment is created in your Easyship Dashboard. In order to ship your parcel, it needs to include a visible label for the courier to scan when they pick it up and international shipments will require a commercial invoice. Note that the courier will not pick up your parcel if there is no label attached to it and they cannot assist in printing it for you. If you don't know how to create a shipment yet, please refer to the following guides for step by step instructions:
In the below guide, we will explain the purpose of each shipping document and show you how to download and print them.
What We'll Cover
Types of Shipping Documents
Shipping Label: This document tells the courier where the parcel is going. For international shipments, it is important to note that depending on the courier, you may have multiple copies of the label. Make sure you read the directions included on the label as copies may need to be presented to the courier at pickup.
Packing Slip: This document provides the recipient of the shipment a list of the goods shipped along with the price and the shipping price. This document can be included in the documents pouch or in the package itself.
Commercial Invoice (international shipments only): The commercial invoice is the primary document used for importation control, valuation, and duty determination. The document identifies the items being shipped. Easyship generates a commercial invoice based on the information entered into the order.
Downloading Shipping Documents
Now that you've created your shipment, the next steps are to download the shipping label, print it and attach it to your package. Note that the courier will not accept the same shipping label being used on multiple boxes.
You will find all your available labels in the "Manage Shipment>To Download" section in the left-hand column of your Easyship Dashboard.
Click on the 'To Download' link and you will be shown all your shipments that have labels ready to be downloaded.
Checkbox all the shipments for which you would like to create shipping labels, and select the GENERATE ALL DOCUMENTS button on the top right-hand corner.
If you select SEE QUEUE you will be redirected to the Document Queue where you can monitor the generation of your documents. For example below, you can see completed documents and a batch that is in the process of generating.
Batches will be kept in the queue for 30 days and can be regenerated at any time.
Your shipping documents will be downloaded as .Zip files to the download folder you have specified in your web browser. Navigate to the file location on your hard-disk, open them up and print!
For more information on our Printing Queue feature, see our article here.
Printing Shipping Documents
Navigate to the folder where you have downloaded the shipping documents.
Double-click on the .Zip file to open it. You will be shown the folder that contains your documents.
Double-click on this folder to reveal the shipping documents.
You'll now be shown your shipping documents in a .pdf file.
Double-click on the .pdf file to open it.
The shipping documents will now be open and you can print them. Click on the 'File' menu in the top right-hand corner and then click 'Print'.
Select your printer, double-check your preferences are correct and click the 'Print' button.
Your shipping documents are now printed! Attach the label to your parcel on a visible location and it will be ready to be handed off to the courier. If you have scheduled a pick up simply wait for them to show up in the scheduled time slot. If you have chosen drop-off you can drop the parcel off at your earliest convenience.
Note that all shipping labels will come in A4 format by default. For instructions on how to change the format refer to the article on printing options.
You should now understand the purpose of all the shipping documents generated by Easyship and how to print them.